How do I add a news item?

1. Go to the News Control Panel in the Administration area and choose 'Add'.
2. An online posting form will appear in a new window.
3. Fill in the text boxes. The fields marked in red and with the * symbol and/or the word 'required' must be filled in for your item to be successfully submitted.
4. When you have finished, choose the 'Add' or 'Submit' button at the bottom of the form.

How do I add a Top Story?

1. Go to the News Control Panel in the Administration area and choose 'Top Story'.
2. An online posting form will appear in a new window.
3. Fill in the text boxes, ensuring that all mandatory fields (marked in red or with * and/or the word 'required') are completed.
4. To add an image choose 'Browse' and find the picture you want to add on your hard drive. (Pictures sizes can vary so try to make sure that the picture is around 200-250 pixels wide before you add it to the top story.)
5. When you are done choose the 'Add' button at the bottom of the form.

I added a news item but it doesn't appear on the news page. Why?

1. When you are logged in as an administrator, any content that you add to the site bypasses the approval queue and is published directly.
   • If your item does not appear directly, you may have forgotten to log in!
   • Or, your screen may have remained idle for so long – while you are doing something else – that your login status has expired without you realising. The Intranet will then no longer recognise you as an Administrator, and will place any content you post in the approval queue as though you were any other user.
     To solve either of these problems, see What do I do when I receive a 'New News Submission' email?
2. You may have accidentally entered a date into the expiry date field that has already passed, e.g. 2004 instead of 2005, and your item may have expired to the archives.
   • The simple solution is to repost the item.
   • The advanced solution is to locate your item in the news board's archives, and take note of the automatically generated identification number that your item was assigned by the system. All news items are given a unique number – so the tail end of the URL (or Internet address) for that item will look something like: news/items/2005/02/00010.shtml. The '00010' end part represents the actual item; the next item added will be '00011' and the next will be '00012' etc. Once you have the identification number, go into the modify list and randomly select an item to modify. When the modify page appears, change the ID number at the end of the URL to the number of your missing news item. Once you have found it you can modify the item's expiry date to the correct date.

What do I do when I receive a 'New News Submission' email?

1. Go to the News Control Panel section in the administration area and choose 'Approve/Reject'.
2. A new window will appear showing a list of items waiting for approval.
3. You can see the full text of the item by clicking on title.
4. If the item is appropriate and contains no errors you can approve it by ticking the 'Approve' tick box in the right-hand column.
5. Choose 'Approve' to add your approved items.
6. If the item is not appropriate for your news board you can tick the 'Reject' tick box and then click 'Approve'. The item is permanently removed.
7. If the item is appropriate but contains errors, first follow the approval process in step 4 then modify it immediately (see below).

How do I modify a News item?

1. Go to the News Control Panel section of the administration area and choose 'Modify'.
2. A new window will appear showing a list of all the items on the What's Hot board.
3. Note that items still waiting to be approved appear in the modify list but do not have the letter 'A' (for 'approved') next to the modify link. You can modify items before they are approved.
4. Find the item you need to modify and choose 'Modify' from the right-hand column.
5. A completed posting form appears, which you may edit as required.
6. Make your changes and then press 'Modify' to apply them.
7. Remember: to see your changes on the news page you must refresh or reload the page. Items that are modified but not approved must be approved separately using the steps above.